SingSongStories Covid-19 Response 

As a Mum of two myself, I take your safety and the safety of your child very seriously. Written below are the steps I have taken to minimise risk and ensure Covid secure procedures are in place as much as possible. This list has been written using Government Guidance but, as this is a changing picture, my safety procedures will be reviewed and updated as and when necessary.

  • To ensure social distancing, the number of people able to attend a SingSongStories session has been reduced and to ensure that we do not exceed this number, all places will need to be booked in advance. This can be done through messaging myself directly through Messenger or by text or email. Booking opens each week on a Friday evening for the following week but I give priority to those that have already attended that day’s sessions.
  • Please do not attend a SingSongStories session if you or anyone in your household is displaying any of the following possible Covid-19 symptoms: a high temperature, a new continuous cough, a change or loss to your sense of smell or taste. Please let me know if you will no longer be able to attend a session you have booked. 
  • Government guidance states:

SPACE – Stay 2 metres apart from people you do not live with where possible, or 1 metre with extra precautions in place (such as wearing face coverings or increasing ventilation indoors).

In our current location at The Hungry Caterpillar Café and Community Space, we can maintain a 1m + social distancing distance. Therefore, please wear a face covering to a SingSongStories session. While wearing a face covering is not ideal when interacting with our little ones, this can be eased through the use of clear coverings.

  • To help maintain social distancing, please do not move around the venue unnecessarily once you are in the room. Please stick to your square.
  • For the purpose of Track & Trace, I will be keeping a register of all participants and their phone numbers and then keeping this data securely for 21 days before securely destroying it. If the Track & Trace service contact me, I will be passing the relevant information onto them unless the you have requested me not to. The NHS QR code will also be displayed for those who have downloaded the NHS Track & Trace app.
  • Government guidance states that, for the purposes of Track and Trace, a contact includes:

a person who has been within 2 metres of someone who has tested positive for COVID-19 for more than 15 minutes

  •  For this reason, you may be asked by Track and Trace to self-isolate for 14 days, if someone who attended the same SingSongStories session as you, and was sitting near to you, has a positive Covid test. If someone who has attended a SingSongStories session later has a positive Covid test and informs me of this fact, I will seek further advice from Public Health England.
  • There will no longer be any shared equipment or toys. Each adult and child/baby will have their bag of equipment to use throughout the session. Please do not swap equipment with another attendee. All equipment will be cleaned thoroughly before they are used again.
  • I will have a bottle of hand sanitiser available for anyone to use.
  • I will still be able to accept cash payments but I will also be able to accept card payments.

GDPR Policy Statement:
I, Emma Harvey, the owner and teacher at SingSongStories, will hold your contact details securely and for no longer than necessary. If you have not attended a session for more than 12 months, then I will delete your contact details and any email correspondence that we have had.
Where you have signed permission for me to use yours or/and your child’s photo/video, these signatures will be securely. As will the photos and/ or videos. I will keep these photos and videos for as long as they are useful to me in promoting the business, SingSongStories. I will delete them and the corresponding permission slips when they are no longer of use to me unless you request me to delete them earlier.

Safeguarding Children Policy:



1 SingSongStories is a for-profit organisation run by:
Mrs Emma Harvey

2 SingSongStories is based at:
Long Eaton

3 SingSongStories is managed by Mrs Emma Harvey who also has particular responsibility for safeguarding children.

4 Mrs Emma Harvey has adopted this safeguarding children policy and expects every adult working or helping at SingSongStories to support it and comply with it. Consequently this policy shall apply to all staff, managers, trustees, directors, volunteers, students or anyone working on behalf of SingSongStories.

Purpose of the Policy
1 This policy is intended to protect children and young people who receive any service from us, including those who are the children of adults who may receive services from us.

2 As an organisation we believe that no child or young person should experience abuse or harm and are committed to the protection of children and young people and this policy is intended to provide guidance and overarching principles to those who represent us as volunteers or staff, to guide our approach to child protection and safeguarding.

3 The risks to children
Nearly every child grows up in a safe and happy environment and it is important not to exaggerate or overestimate the dangers. Nevertheless, there are situations where children need protection including:
⦁ Sexual abuse
⦁ Grooming
⦁ Physical and emotional abuse and neglect
⦁ Domestic violence
⦁ Inappropriate supervision by staff or volunteers
⦁ Bullying, cyber bullying, acts of violence and aggression within our schools and campuses
⦁ Victimisation
⦁ Self-harm
⦁ Unsafe environments and activities
⦁ Crime
⦁ Exploitation

4 Universality of Protection
We recognise that:
⦁ the welfare of the child is paramount
⦁ all children regardless of race, gender, religious belief, disability, age, sexual orientation or identity have a right to equal protection from harm.
⦁ some children are more vulnerable to harm as a result of their circumstances, prior experiences, communication needs or level of dependency.
⦁ working with children, young people, their parents and/or guardians, carers or other agencies is essential to protecting their wellbeing.

5 Safeguarding children at events / activities
1 There is one kind of event/activity:
1.1 those for children accompanied by a ‘parent’.
2 At events and activities for children accompanied by a ‘parent’, children under 16 must be supervised throughout the event by an adult over the age of 18 who not only brings the child to the event but also takes the child home again afterwards. If a lone adult brings more than one child, then the children will have to stay together, so that the one adult can supervise them.
3 Both event and activities are to be defined broadly to include any occasions where SingSongStories will be providing a service.

6 Disclosure and barring
1 SingSongStories offers the following activities for children:
Singing and story sessions for children aged 0 – 5.
2 Some of our activities may therefore require adult participants or adult leaders to undergo DBS and/or police checks under the Safeguarding Vulnerable Groups Act 2006. The required level of checking (if any) will broadly reflect the degree and frequency of unsupervised access given to other people’s children.
3 Mrs Emma Harvey will take very seriously any allegation of impropriety on the part of any member of SingSongStories. A member of SingSongStories who discovers anything amiss should get in touch immediately with the following:
Mrs Emma Harvey
4 Mrs Emma Harvey will review the allegation and the likely risk to children and, if appropriate, will consider banning the member from future events or revoking his or her membership or both, but only in full accordance with the rules and procedures of SingSongStories.

7 Health and safety aspects of safeguarding children
1 Before starting any event, Mrs Emma Harvey will carry out a risk assessment and then take steps to minimise all risks to health and safety. Parents and children will be made aware of any particular risks and of the steps to be taken to minimise those risks. Mrs Emma Harvey will keep a record of all risk assessments.
2 The ‘Parent’ who brings the child(ren) to SingSongStories must take full responsibility for looking after their child(ren) and make sure that they are adhering to the rules of safe use of the hall and following any risk assessments as identified to them by Mrs Emma Harvey.

9 Policy on the prevention of bullying
We will not tolerate the bullying of children either by adults or by other children. If any incident of child-on-child bullying should arise at a SingSongStories event, those involved will be separated immediately and the parents of the children involved will be asked to deal with the matter. Mrs Emma Harvey will review all incidents of child-on-child bullying and assess the likely future risk to children. If appropriate, Mrs Emma Harvey will consider banning a child from future events, but only in full accordance with the rules and procedures of SingSongStories. Allegations of adults bullying children will be dealt with under paragraph 6.3 above.

10 Photographing children
No photos will be taken or published of any child attending an event or activity unless prior verbal permission is sought from a person with parental responsibility. If any person has any concerns regarding any person taking photos at an event or activity, that person should contact SingSongStories immediately.

11 Managing behaviour, discipline and acceptable restraint
1 Adults supervising children at SingSongStories events must never use any form of corporal punishment. If physical restraint is absolutely necessary to prevent injury to any person or to prevent serious damage to property, then the minimum necessary restraint may be used — but for that purpose only.
2 ‘Parents’ are responsible for supervising their child(ren) and making sure that they are behaving in an acceptable manner.

12 Legal Framework
This policy has been drawn up in accordance with the following:

⦁ Children Act 1989
⦁ United Convention of the Rights of the Child 1991
⦁ General Data Protection Regulation
⦁ Human Rights Act 1998
⦁ Sexual Offences Act 2003
⦁ Children Act 2004
⦁ Safeguarding Vulnerable Groups Act 2006
⦁ Protection of Freedoms Act 2012
⦁ Children and Families Act 2014
⦁ Special educational needs and disability (SEND) code of practice – Guidance on the special educational needs and disability (SEND) system for children and young people aged 0 to 25, from 1 September 2014
⦁ Information sharing: advice for practitioners providing safeguarding services
⦁ Working together to safeguard children (2017)

NOTE: This Policy was approved by the following officer on 08/01/2020 and is due for review every 1 year:

Mrs Emma Harvey

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